Day of Coordinator: Starting $1200

Do you just need someone to wrap things up in the end? Our special day-of package allows you to relax on your big day. Alexis and her team will work with you to help get you started in the right direction, no matter if you are starting from the beginning or have planned most of your event already. We make absolutely sure that you have thought of everything and checked everything off your list properly so that our team can come in at the end and execute all of your plans to a T.

1. Initial detailed meeting 90 days prior to make sure you have covered everything and that nothing has been left unplanned. We have never had this meeting where a bride has not said, “I haven’t thought of that before!” This is crucial because if you don’t think ahead about every detail when we step back in toward the end of your planning process everything must have been set up correctly in order to run smoothly.
2. Creation of timelines, including for ceremony, reception, and family and wedding party. The third one will save your sanity when family and friends start asking the same questions as your big day draws near! I will create planning itineraries and checklist for all to use (Wedding Party and Parents) to keep them in the know of all details.
3. Ceremony seating or standing chart for honored guests and wedding party. This will let everyone involved know where they will be standing or sitting at the ceremony, whether they are part of the processional. This helps cut time during Rehearsal.
4. Reception floor plan. We use an architectural program to make sure that everything will fit as planned. Everything is color-coded so you can get a visual of how things will look on your big day and a feel for the flow of things. Upon approval and finalization, every relevant vendor whose email you have provided will receive a copy.
5. At the rehearsal, our planner’s job is to make sure that everyone knows exactly where to be and when to be there, where they stand, and what to expect the next day.
6. We are usually the first ones to arrive on the day of your wedding, and the last ones to leave. Our planners will be in the background, doing everything that you don’t want to do, and don’t want to assign to a parent or member of your wedding party. This includes things like laying linens, lighting candles, making sure that your personal items are set up (toasting glasses, guest sign-in, favors, etc.), pinning flowers, signing for rentals, making sure that your gifts, bouquet, and top layer of cake get to the right person at the end of the night, and much, much more.
7. Handling vendors is another important stress-reliever. Our goal at the wedding is to keep all vendor questions far away from the bride and groom. If there are any questions, we will handle them according to what we have already discussed, and make any small emergency decisions, as well as distribute final payments if needed.
8. The people most involved in the flow of your day will be your planner, DJ, and photographer. We make sure we have full and very clear communication as the wedding approaches, during set-up, and throughout the evening. A good DJ is crucial to the success of your event, and your pictures and videos are the only things you will always have to remember your wedding. As a group, your vendors want to make sure that we all do as much as possible to make things turn out perfectly for you. As your planner, we check on things like making sure the DJ does a sound check where toasts will be given, and discussing where the photographer will get the best lighting for the cake cutting.